Set Up a Club

• Chairperson

Tasks of club chairperson includes: 

1. Chair Committee meetings

The Chairperson is responsible for making sure that each meeting is planned effectively, conducted according to the rules of the club and that matters are dealt with in an orderly and efficient manner. 

S/he must:

• Bring impartiality and objectively to meetings and decision making
• Facilitate change and address conflict within the committee/officers
• Facilitate those present to make their views, while maintaining control over the meeting
• Ensure that meetings are progressive and that decisions are implemented
• Oversee the production of the Club annual report and the holding of the Annual General Meeting

2. Ensure that the club's/county/branch affairs are managed effectively

The Chairperson must co-ordinate the affairs of the clu/county.branch committee to ensure that appropriate procedures are in place for the effective managements of the affairs of the club.

S/he must: 

• Keep an overview of all activity ensuring corrective action is taken, where needed
• Coordinate the committee to ensure responsibility for particular aspects of management are met
• Uphold the rules of the club
• Ensure that any standing/sub-committees and/or Working Groups function in accordance with their Terms of Reference, the Constitution and the organisation's policies and procedures

3.The Chairperson must ensure that the rules of Olympic Handball Ireland are upheld at all times and must ensure that Olympic Handball Ireland policy is implemented in the club.

4.Represent the Club

• The Chairperson will be called upon to represent the body which it represents and sometimes be its spokesperson at various functions, meetings etc...

• S/He should be aware of current issues that might affect the governing body and should always seek help and advice from the Secretary, or Olympic Handball Ireland staff if required.

5. Be a leader and have a vision for the future of the Club

• The Chairperson must have a vision for how the body will progress and should ensure that the body is operating to an agreed plan.

• The Chairperson must be seen to ‘lead the Committee team’. This also involves regularly reviewing the Committee's performance and identifying and managing the process for renewal of the Committee through recruitment of new members. 

What skills and qualities a Club Chairperson should have?

• Excellent Leadership skills
• Good Planning, organisational and interpersonal skills
• An understanding of what is required to chair the club
• Good facilitation and communication skills
• An ability to ensure decisions are taken and followed-up
• Impartiality, fairness and able to handle items confidentially
• Able to delegate tasks and work with committee members in achieving objectives
• Be familiar with the running of a committee

• Secretary

Tasks of club secretary includes: 

 1. Effective administration of the Club affairs

• Responsible for the day-to-day administration and coordination of the activities of the body
• To maintain good communication lines with members and other bodies such as clubs/committees/OHI
• To keep records of meetings and decisions made by the Executive Committee
• To manage all official correspondence to the clubs/committees/OHI
• To ensure up-to-date records are kept of committee memberships
• Liaise with the secretaries of any sub-committees and/or working groups to ensure that any documentation is centrally filed

 2. Keeping records

Ensure that all the following records are maintained:

• Matches
• Venues
• Dates and winners
• Membership and player registration records
• Record of all correspondence
• Minutes of meetings
• To ensure up-to-date records are kept of committee memberships

 3. Meetings

The Secretary must ensure that all arrangements for meetings are met:

• Responsible for the preparation of meeting agenda in consultation with the Chairperson 
• To circulate agendas and any supporting papers in good time 
• To minute meetings and circulate the draft minutes to all committee members with all other relevant documentation

4. To work in partnership with the Chair to ensure the effective planning, participation in and follow up after meetings of the Executive Committee is followed through and in accordance with the rules and standing orders.

What skills and qualities a Club Secretary should have?

• Excellent Communication skills
• Good Planning, organisational and interpersonal skills
• An understanding of how to manage resources
• Good facilitation skills and an ability to manage conflict
• An ability to ensure decisions are taken and followed-up
• Impartiality, fairness and able to handle items confidentially
• Be familiar with the running of a committee
• Ability to build strong relationships within the committee and the body as a whole

• Treasurer

Tasks of Club Treasurer includes: 

1. Overseeing the Finances of the body

• To look after the finances: receipts, invoices and any financial records which need to be maintained.
• To ensure that the financial resources of the body meet the needs
• To ensure that appropriate financial management practices are in place within the body
• Manage the organisation’s cash system

2. Reporting on the Finances

The treasurer is expected to:

• Lead in preparing and presenting budgets, accounts and financial statements
• Prepare and present understandable financial reports to the governing body
• To ensure accounts meet the conditions of contractual arrangements
• Liaise with external reviewers of accounts in preparation for an AGM
• To present the annual accounts at the AGM

3. Advising on the Finances of the body

The Treasurer should be able to:

• Advise on the financial implications of any new projects
• Advise on reserves that the body should have in place
• Advise on potential fundraising strategy for the body
• Have an understanding of risk management

What skills and qualities a Club Treasurer should have?

• Experience of Financial Control & Budgeting
• Excellent record keeping skills
• An understanding of how to manage resources
• Good communication and interpersonal skills
• Impartiality, fairness and able to handle items confidentially
• Be familiar with the running of a committee
• Ability to build strong relationships within the committee and the body as a whole

• Club Safeguarding Officer

Tasks of Club Safeguarding Officer includes: 

1. Able to provide information and advice in the area

This includes:

• Promotion of the importance of the Children First Risk Assessment and Child Safeguarding Statement (applicable to R.O.I & N.I)
• Hosting regular information meetings with parents and coaches
• Being a resource to coaches and volunteers in the body as well as sitting on the Executive Committee

2. Able to administrate and implement safeguarding policies

This includes:

• Monitoring safeguarding training/vetting records
• Implementing safe recruitment practices in line with the OHI Policy on Recruitment & Selection
• Ensuring members have signed up to the OHI Code of Conduct
• Understanding OHI Safeguarding Policy

3. Report regularly to the Executive Committee

4. Advise on confidentiality and data protection

5. Monitor dropout and any unusual dropout patterns within the body

6. Understand regulations in terms of complaints, disciplinary and appeals procedures

What skills and qualities a Club Safeguarding Officer should have?

• Knowledge of Child Protection legislation
• Approachable Person
• Excellent Communication and Interpersonal Skills
• Good administrative skills
• Knowledge of OHI Safeguarding Structures and Policies

Fill out our Club Registration Form here.

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