INVITATION TO TENDER FOR ANNUAL FINANCIAL AUDITING SERVICES

Summary

Olympic Handball Ireland (OHI) invites tender submissions from qualified 02 Auditing Services Suppliers (“Auditing Supplier”) to provide auditing and associated professional services to the OHI organisation from the year ending 2026 This will comprise of planning and conducting the annual statutory audit of Olympic Handball Ireland but will also include other occasional advice and services outlined later in this document.

About Us

Olympic Handball Ireland is the National Governing Body for the sport of handball on the island of Ireland. The Irish Olympic Handball Association (trading as Olympic Handball Ireland) is a company limited by guarantee. It employs 6 people and has an annual turnover of € 350,000.

Our funding comes from both public and non-public sources. Public sources include government support for the sector, European funding, and various contracts for delivery of services and programmes. Non-public sources include membership, income from training events and other sources.

Our most recent audited accounts and strategic plan are available on our website https://www.olympichandball.org/20241121125446-governance.

General Requirements & Responsibilities

Olympic Handball Ireland is seeking to engage an experienced Auditing Supplier who will provide the full range of auditing services required to fulfil its statutory obligations, to comply with relevant accounting and reporting standards and best practice.

The Auditing Supplier responsibility will be to report to Olympic Handball Ireland’s Board members and CEO in accordance with the Companies Act 2014 whether, in the Auditing Supplier’s expert opinion, the financial statements:

• Give a true and fair view of assets, liabilities, and the financial position of Olympic Handball Ireland as at the end of the fiscal year on 31 December.
• Are prepared in accordance with the requirements of the Companies Act 2014, Charities Act 2009, and any other relevant legislation.

Based on the work undertaken in the course of the audit, the Auditing Supplier will have a statutory duty to report whether, in the Auditing Supplier’s opinion;

• The information given in the directors’ report is consistent with the financial statements, AND
• The directors’ report has been prepared in accordance with the Companies Act 2014.

Annual Auditing Services required:

The range of services for which the successful Auditing Supplier may be responsible includes, but are not restricted to:

1. Auditing

• Conduct an annual financial audit of Olympic Handball Ireland in accordance with the relevant standards applicable in Ireland and the applicable law.
• Identify and assess the risks of material misstatement of the financial statements.
• Evaluate the appropriateness of accounting policies used.
• Conclude on the appropriateness of the directors’ use of the going concern basis for the preparation of the accounts.
• Evaluate and advise on the overall presentation, structure and content of the financial statements.
• Identify if other non-financial information included in the annual report is materially consistent with the financial statements.

2. Communication

• Conduct a pre-audit meeting to discuss the forthcoming audit.
• Provide an overview of the planned scope and timing of the audit.
• Conduct a follow-up meeting, post audit, to discuss any significant findings.
• Confirm, in writing, matters discussed and any agreed actions.
• Maintain frequent communication regarding both auditing and other matters.
• Present draft audited accounts to Olympic Handball Ireland’s Finance, Audit and Risks Committee, the Board Members, and the CEO including any audit findings, as and when required.
• Ensure a partner of the Auditing Supplier attends the annual general meeting of Olympic Handball Ireland and makes any necessary presentation of the audited accounts to the Board Members.

3. Other considerations:

Auditing Supplier must be sufficiently familiar with the following items to conduct the work:

• Sport Ireland’s Governance Code
• Companies Act 2014, Charities Act 2009, and any other relevant legislation.
• General Data Protection Regulation
• Olympic Handball Ireland’s Strategic Plan 2025-2029
• The incorporation of ESG reporting and climate considerations into the Financial Statements
• Software packages used by Olympic Handball Ireland including Xero and SharePoint.

Duration of contract

The contract will commence from and include the year ending 31 December 2026 and continue for four years (to year ending 31 December 2029), subject to the services being satisfactorily delivered each year.

Olympic Handball Ireland may terminate this contract:

• with immediate effect if the Auditing Supplier commits a material breach or engages in conduct that makes continued performance untenable. OHI will notify the Auditing Supplier in writing of the termination and the reason for it.
• for convenience at any time by providing the Auditing Supplier with not less than thirty (30) days’ written notice.

Retention of records

During the course of the work with Olympic Handball Ireland the Auditing Supplier will have access to various documentation that must be considered confidential. The Auditing Supplier will be required to only take copies of any documentation required for audit purposes and any such documentation must be destroyed after 7 years, unless agreed otherwise with OHI.

Tender Submission Requirements

The proposal should ideally provide the following information:

1. Three examples of work and services that the Auditing Supplier’s organisation has provided for Non-profit entities that best represents:
1. the range of services provided,
2. proven ability to efficiently and effectively conduct an annual audit,
3. the return on investment to the Non-profit entity, and,
4. the communication mechanism that was used to improve the impact of the Auditing Supplier’s work.
2. Three references for the above and three examples of work – client name, contact number and email. We will not contact your references without your prior permission.
3. A short proposal, no more than seven pages, based on how the Auditing Supplier plan to deliver on the above listed requirements over a four-year period, outlining the Auditing Supplier’s proposed approach to meet Olympic Handball Ireland’s auditing requirements as set out in this document.
4. A detailed breakdown of costs, including hourly or daily rates for the Auditing Supplier’s staff, and the overall annual cost.

The currency to be used in this tender is Euro, and pricing should specifically note whether VAT is excluded or otherwise.

Tender Validity Period

All tenders must remain valid and open for acceptance for a minimum period of 6 months from the closing date for submissions. OHI may seek an extension of this period where necessary, subject to agreement by the Auditing Supplier.

Other regulations

The successful Auditing Supplier must have a valid tax clearance certificate from the Irish Revenue Commissioners for the entire contract's duration. Such a valid tax clearance certificate must be produced by the Auditing Supplier before the execution of the contract and any payments due. An auditing practice certificate and related professional insurance must also be held.

Scoring & Next Steps

Tenders received will be marked out of 100 marks as follows:

Criteria	Scoring
Approach & Understanding of Tender	30
Value for Money	25
Quality of audited accounts	20
Knowledge of the nonprofit sector	15
Capacity and access to personnel	10

Proposals may be shortlisted after scoring. Based on the above criteria, shortlisted Auditing Suppliers may be asked to interview with Olympic Handball Ireland later in the year to discuss their proposal in more detail. Not all proposals may be invited to interview.

Requirements for this meeting will be forwarded upon selection.

Closing date for receipt of tender: Monday 25.05.2026.